HCLTech Grant is inviting applications for the post of Programme Officer for the location of Noida. The individuals who are interested in the position can apply for it before July 31st, 2023.
About HCL Foundation
HCL Foundation is a not-for-profit organization that strives to contribute towards national and international development goals, bringing about lasting positive impact in the lives of people through long-term sustainable programs.
Roles & Responsibilities
The Programme Officer – HCLTech Grant will work with the PMO team for developing and implementing the robust communication strategy and support in executing the operational tasks of the HCLTech Grant Edition Roll-Out as per the steps detailed below:
- Announcement of the HCLTech Grant Portal LIVE: This includes designing the mailers, Social Media Posts, announcements, and outreach to NGOs.
- Organizing Symposiums Pan India: On-boarding of implementation partners, identifying strategic locations, partnering with reputed institutions and universities, enlisting venue and logistic support, content writing, and developing the social media plan for reaching out to the NGOs to get their participation for the symposiums. Design and implement social media strategy. Design collaterals, posters, exhibition stands, standees invitations, data tracking, closeouts, and posting live event posts.
- Telephonic outreach/webinars/emailers to NGOs: Content writing and designing, follow up, and ensuring support to NGOs during the time of application submission (setting up NGO helpline/support).
- Consolidation of Applications: Analytics on the applications received, screening for eligibility, coordinating with knowledge partners, reporting and documenting data in meaningful and impactful ways.
- Shortlisting of Applications: Review and categorization of applications, coordinating with concerned stakeholders such as the HCLTech Grant PMO Team, HCLF Subject Matter Experts, and knowledge partners; send out emailers communicating the results of the shortlisting.
- Field Level Due Diligence: Coordinating with selected NGOs, SMEs, field teams, and other concerned stakeholders for organizing field level due diligence, consolidation of the field reports, and organizing consolidation and closure workshops to shortlist the semi-finalist NGOs for the subsequent Sub-Jury & Jury round.
- Organizing Sub-Jury & Jury Meeting: Consolidating the reports and feedback and consolidating the dockets for the jury and sub-jury members; designing the decks, conducting desk research, and preparing data sheets and fact sheets relevant for the shortlisting process; ensuring continuous and timely flow of information between HCLTech Grant PMO team and the concerned sub-jury and jury members; coordinating with the sub-jury and jury members to ensure they have all the required data and information for the shortlisting; making travel and stay arrangements for them in coordination with the administrative teams; assisting and supporting the evaluation process as per requirement including meeting arrangements, logistic support and coordination with all concerned stakeholders.
- Announcement and award of HCLTech Grant: Ensuring regular communication and updates to NGOs after each stage of shortlisting; consolidation of feedback, remarks, and reasons and communicating the same to the applicant NGOs; making arrangements for the HCLTech Grant award ceremony in coordination with all concerned departments.
- Provide overall support towards HCLTech Grant Edition Roll-Out through inter-departmental coordination and positioning of the mission of the HCLTech Grant. This would require the incumbent to
- Develop and maintain a comprehensive database of credible NGOs in the country working on various issues.
- Developing a robust communication strategy to position HCLTech Grant in the development sector.
- Regularly design and send mass mailers and ensure timely announcement of HCLTech Grant and assist at all levels of the project cycle, and implement each stage meticulously.
- Design decks & PPTs to send updates to all the stakeholders of the HCLTech Grant.
- Assist in all process documentation of HCLTech Grant, organizing the regional workshops with a country-wide coverage for dissemination of information and best practices related to CSR.
- Deliver high-quality content related to HCLTech Grant – process documentation, capturing and showcasing success stories and best practices.
- Manage overall communication requirements for the project, internal and external, as well as management of the HCLTech Grant application portal.
- Extensive travel to HCLTech Grant field locations.
- Maintain a rich database of photographs and videos showcasing the HCLTech Grant process as well as project impact in coordination with the internal PR, media, communication, and brand team as well as external vendors.
- Ensure smooth logistics and travel arrangements at all stages of the HCLTech Grant including management of budgets
Attributes and Experience
- 3-5 years of experience in development communications, strategic communications, and social media management, preferably in the corporate/CSR/development space. Experience in the field of health/education/environment is desirable.
- Rich experience working with NGOs, management of developmental budgets, programmatic reports, participatory programming, and management.
- A go-getter approach in engaging internal and external stakeholders through innovative, action-oriented communication.
- Hands-on experience in content management and design software. Stay up-to-date with current technologies and trends in social media, design tools, and applications.
- In-depth knowledge of the grant/development funding landscape of the country, the state-specific policies and the schemes, and willingness to learn more and execute.
- Ability to deliver on time, independently, and to work with a range of stakeholders, including the ability to perform in a corporate environment and present the work at various forums.
- Experience in managing complex and time-sensitive processes.
- Excellent communication skills.
- Analytical and multitasking skills.
- Willingness to extensive travel
Qualifications and Skills
- Masters in management development, social work, health management, environmental studies, education-related fields, PR and communications, or allied areas
- Experience in project & program management
- Strong research, analytical, documentation, and communication skills
- Excellent it skills
Salary Range
Salary commensurate with experience
Application Procedure
- Please submit your updated CV with a cover letter
- Attach a two-page write-up on “Grant Management in the Space of CSR: Developing Strategic Partnerships”
- Send your application to robin.t@hcl.com and shally_kaushal@hcl.com marking priyanka.mishra@hcl.com in cc latest by 31st July 2023.
Location
Noida
