The Nelson Mandela Foundation is seeking to appoint a passionate and experienced freelance events coordinator to oversee all events of the Foundation including its flagship event, The Nelson Mandela Annual Lecture.
About Nelson Mandela Foundation
The Nelson Mandela Foundation is a non-profit organisation focused on memory, dialogue and legacy work, founded by Nelson Mandela in 1999. We are the custodian of his life and times; we are a committed facilitator of his living legacy; and we are mandated to promote his lifelong vision of freedom and equality for all.
Position Overview
| Job Title | Freelance Event Coordinator |
| Duration | 1 year |
| Education | diploma/degree in hospitality, communications, public relations or event management |
| Start Date | immediately |
| Location | Remote |
Responsibilities
- Conceptualise and organise all events, conferences and seminars from start to finish according to requirements, target audience and objectives
- Create execution plans and guidelines for all internal and external events
- Identify appropriate service providers together with procurement, for communications and marketing HODs’ approval
- Be the point of contact for suppliers, venues and the fundraising team
- Manage the budget process (target cost vs actual cost) together with the HOD
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- Develop themes for events’ look and feel together with service providers
- Provide comprehensive direction for events while working with different departments and external clients
- Delegate workflows and deadlines as well as tasks to the communications and/or marketing coordinator and facilities team
- Alert internal stakeholders of upcoming events by regularly updating the events calendar
- Guest relations: ensure event invitations are designed and sent to relevant invitees and continually follow up on attendance
- Ensure that all logistics are in place for events (venue, catering, sound)
- Develop and manage the agenda/programme
- Coordinate the event on the day of the event
- Manage post-event debriefs internally
- Analyse the success of the events and report monthly on outcomes of eventing activities
Education and Experience
- Matric and relevant diploma/degree in hospitality, communications, public relations or event management
- More than eight years’ experience in managing events
- Hard worker willing to work long hours
- Confident in coordinating multiple teams before and during events
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Application Procedure
Interested individuals should send their CVs to recruitment@nelsonmandela.org. Submitting a portfolio of previous work would be highly advantageous.
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