The branch office of CIFOR-ICRAF Asia Continental Program (ACP) of ICRAF in New Delhi is looking forward Accounts Assistant. The successful candidate will report to the Finance and Admin Manager, India. S/he will work in close collaboration with a team of corporate services.
Duties and Responsibilities
Prime:
- Scrutiny of invoices/bills and preparation vouchers for payment to vendors
- Entry in the CIFOR-ICRAF accounting system and tally software
- Assist Finance & Admin Manager for keeping proper accounting of advances to staff vendors as per CIFOR-ICRAF policies.
- Maintain Petty cash book and disbursement of the same.
- Prepare bank and petty cash reconciliations.
- Assist in preparation of schedules for internal and external audits.
- Withholding tax calculations Preparation and filing of correspondence and other documentation; maintaining filing systems; acquiring office supplies and arranging office equipment maintenance; monitoring budgets.
Additional:
- Manage and provide support on staff travel, following CIFOR-ICRAF regulations and assuring that staff has the most convenient arrangements (including itineraries, accommodation, visas, travel advances, and expense report).
- Arrange transportation for the staff/visitors as requested.
- Manage and support in organizing regional and in country program related events and responsible for logistics.
- Maintain communication systems of CIFOR-ICRAF India Office (telephone, data cards, Internet connectivity) in running conditions.
- Maintain the administrative records and Admin files of CIFOR-ICRAF India Office.
- Ensuring operations of office equipment by preventive maintenance requirement, calling for repairs, marking equipment inventories, evaluating new equipment.
- Maintaining office supplies inventory by checking stock, anticipating needed supplies placing requisition etc. and verifying receipt of supplies.
- Responsible for maintenance of the office.
- Maintaining fixed assets register
- Assist in procurement of office supplies/equipment when needed.
- Any other duty/responsibility assigned by the supervisor.
Education, Knowledge and Experience
• Bachelor’s degree preferably in Commerce/ business management with minimum 3 years relevant experience in admin and accounting.
• Excellent knowledge of MS office and relevant internet applications and Tally accounting software
• Sound knowledge of internal control and risk management frameworks and concepts.
• Sound knowledge of statistical tools.
• Experience of working with CGIAR, UN organizations, INGOs
• Working experience in the field of agriculture/forestry
Terms and Conditions
• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for 1 (one) year, inclusive of a three-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in New Delhi.
Location
New Delhi, India