HCL Foundation invites applications for the post of Programme Officer for its flagship programme “HCL Grant”.
About HCL Foundation
HCL Foundation was established in 2011 as the CSR arm of HCL Tech. It is a not for-profit-organization, that strives to contribute towards national and international development goals, bringing about lasting positive impact in the lives of people, through long term sustainable programmes. The foundation aims to alleviate property and achieve inclusive growth and development.
Roles & Responsibilities
The Programme Officer- HCL Grant will work with the PMO team for developing and implementing the robust communication strategy and support in executing the operational tasks of the HCL Grant Edition Roll-Out as per the steps detailed below:
- Announcement of the HCL Grant Portal LIVE: This includes designing the mailers, Social Media Posts, announcement and outreach to NGOs.
- Organizing Symposiums Pan India: On-boarding of implementation partners, identifying strategic locations, partnering with reputed institutions and universtities, enlisting venue and logistic support, content writing, developing the soccial media plan for reaching out to the NGOs to get t heir participation for the symposiums. Design and implement social media strategy. Design collaterals. posters, exhibition stands, standees invitations, data tracking, close outs and posting live event posts.
- Telephonic outreach/ webinars/ emailers to NGOs: content writing and designing, follow up and ensuring support to NGOs during the time of application submission (setting up NGO helpline/ support).
- Consolidation of Applications: Analytics on the applications received, screening for eligibility, coordinating with knowledge partner, reporting and documenting data in meaningful and impactful ways.
- Shortlisting of Applications: Review and categorization of applications, coordinating with concerned stakeholders such as HCL Grant PMO Team, HCLF Subject Matter Experts and Knowledge partner, sending out emailers communicating the results of the shortlisting.
- Field Level Due Diligence: Coordinating with selected NGOs, SMEs, field teams and other concerned stakeholders for organizing field level due-diligence, consolidation of the field reports and organizing consolidation and closure workshop to shortlist the semi-finalist NGOs for the subsequent Sub-Jury & Jury round.
- Organizing Sub-Jury & Jury Meeting: Consolidating the reports and feedback and consolidating the dockets for the jury and sub-jury members; designing the decks, conducting desk research and preparing data sheets and fact sheets relevant for the shortlisting process; ensuring continuous and timely flow of information between HCL Grant PMO team and the concerned sub-jury and jury members; coordinating with the sub-jury and jury-members to ensure they have all the required data and information for the shortlisting; making travel and stay arrangements for them in coordination with the administrative teams; assisting and supporting the evaluation process as per requirement including meeting arrangements, logistic support and coordination with all concerned stakeholders.
- Announcement and award of HCL Grant: Ensuring regular communication and updates to NGOs after each stage of shortlisting; consolidation of feedback, remarks and reasons and communicating the same to the applicant NGOs; making arrangements for the HCL Grant award ceremony in coordination with all concerned departments.
Provide overall support towards HCL Grant Edition Roll Out through Inter-departmental coordination and positioning the mission of HCL Grant. This would require the incumbent to-
- Develop and maintain a comprehensive database of credible NGOs in the country working on various issues.
- Developing robust communication strategy to position HCL Grant in the development sector.
- Regularly design and send mass mailers and ensure timely announcement of HCL Grant and assist at all levels of the project cycle, and implement each stage meticulously.
- Design decks & PPTs to send updates to all the stakeholders of HCL Grant.
- Assist in all process documentation of HCL Grant, organizing the regional workshops with a country wide coverage for dissemination of information and best practices related to CSR.
- Deliver high quality content related to HCL Grant- process documentation, capturing and showcasing success stories and best practices.
- Manage overall communication requirements for the project, internal and external, as well as management of the HCL Grant Application Portal.
- Extensive travel to HCL Grant field locations.
- Maintain a rich database of photographs and videos showcasing the HCL Grant process as well as project impact in coordination with the internal PR, media, communication and brand team as well as external vendors.
- Ensure smooth logistics and travel arrangements at all stages of HCL Grant including management of budgets.
Attributes and Experience
- 3-5 years of experience in Development Communications, Strategic Communications, Social Media Management, preferably in the Corporate/ CSR/ Development space, project cycle management. Experience in the field of Health/ Education/ Environment is desirable.
- Rich experience of working with NGOs, management of developmental budgets, programmatic reports, participatory programming and management.
- A go-getter approach in engaging internal and external stakeholders through innovative, action-oriented communication.
- Hands-on experience in content management and design software. Stay up-to-date with current technologies and trends in social media, design tools and applications.
- In-depth knowledge of the Grant/ development funding landscape of the country, the state specific policies and the schemes and willingness to learn more and execute.
- Ability to deliver on time, independently, to work with a range of stakeholders, including ability to perform in a corporate environment and present the work at various forums.
- Experience of managing complex and time-sensitive processes.
- Excellent communication skills
- Analytical and multitasking skills
- Willingness to extensive travel
Qualifications and Skills
- Masters in Development, Social Work, Health Management, Environmental Studies, Education related fields, PR and Communications or allied areas.
- Experience in Project & programme Management
- Strong Research, Analytical, Documentation and Communication skills
- Excellent IT skills
Salary Range
Salary commensurate with experience.
How to apply:
Please submit your updates CV with a cover letter.
Attach two-pages write up on “Grant Management in the space of CSR: Developing Strategic Partnerships”.
Send your application to robin.t@hcl.com and shally_kaushal@hcl.com marking libin.krishnan@hcl.com in cc latest by 25th February 2023.
